The year-end holiday break at Argonne begins at 5 p.m. on Friday, Dec. 21, 2018, and ends Wednesday morning, Jan. 2, 2019. Argonne observes Dec. 24, 25, 31, and Jan. 1 as holidays and Argonne employees embedded in federal offices observe Dec. 25 and Jan. 1 as holidays. For employees eligible for holiday pay, the Dayforce system will automatically generate holiday hours for those days. For questions about laboratory holidays, see the Argonne Holiday Schedule.
Please review the information below in order to assure that your W-2 tax statements and effort are not disrupted.
W-2 tax statements
To ensure that your W-2 tax statement is mailed to the correct address, please verify and if necessary, change your mailing address in your Workday profile before Dec.12, 2018. The following link will assist you in changing your contact information, How do I update my contact information.
Reporting effort
- All effort for the week ending Dec. 16, 2018, must be entered and authorized in Dayforce by 5 p.m on Monday, Dec.17, 2018. After the deadline, any changes to effort will require a timecard and effort corrections form.
- All effort for the week ending Dec. 23, 2018, estimated effort or absences must be entered and authorized in Dayforce by 5 p.m on Monday, Dec. 17, 2018. After the deadline, any changes will require a timecard and effort corrections form.
- All effort must be authorized in Dayforce for the week ending Dec.30, 2018 by 5 p.m. on Wednesday, Jan. 2, 2019.
Please make the appropriate arrangements if you are on travel or away from the laboratory.
- Dayforce Timecard and Effort Corrections
- Employees: Dayforce Timecard and Effort Corrections (ANL-1007)
- Argonne Associates: Argonne Associate Timecard and Effort Corrections (ANL-1077)
- Timecard and effort corrections for employees that are fully approved by 5 p.m. on Wednesday, Dec. 12, 2018, and have a bearing on an employee’s compensation, will be reflected in the employee’s last pay statement of December 2018. After the deadline, any employee corrections that has a bearing on an employee’s compensation will be processed in the employee’s first pay statement of January 2019.
Holiday time off
Argonne suspends normal operations on Dec. 26, 27, and 28. Time off during this period may be paid or unpaid. For questions about the End-of-Year Suspension of Normal Operations see LMS-POL-42: Cancellation of Laboratory Business Hours.
- Employees may apply vacation benefits by entering the pay code “Vacation-Vac” and their regular scheduled hours in Dayforce. Employees who have exhausted their vacation benefit and want to avoid loss of pay during this period are permitted to use December vacation accrual by entering the pay code “Vacation No Pay-VNP” and their regularly scheduled hours in Dayforce. Vacation and floating holiday balances are available in Dayforce under the “Timesheet” view and by clicking on “Balances.”
- If a floating holiday or a portion of the benefit is still available, employees may elect the floating holiday pay option for a portion of this period by entering the pay code “FHL Floating Holiday” and the balance of the floating holiday benefit in Dayforce.
- For employees hired on or after Oct. 1, 2018, who have not accrued sufficient vacation benefits to accommodate time off during this period, Argonne will advance the necessary amount of paid vacation benefits to avoid loss of pay. Advanced vacation benefits will be deducted from succeeding monthly vacation accruals. Employees should enter the pay code “Vacation No Pay – VNP” and their regularly scheduled hours in Dayforce.
- Employees electing the unpaid option for Dec. 26, 27 and 28,should enter the pay code “Close No Pay – CNP” and their regularly scheduled hours. Exempt employees using the “Close No Pay – CNP” option will have their compensation reduced in January of 2019.
- Employees are not eligible to receive paid sick leave, parental leave or supplemental worker’s compensation during this period. For exceptions see the LMS-POL-42: Cancellation of Laboratory Business Hours.
For additional information, contact Denise Screens at ext. 2-6921 or Nghe Nguyen at ext. 2-8020.